A single missed license renewal or expired permit can shut down a store, delay openings, or invite unnecessary fines. Yet keeping up with dozens, or hundreds, of renewal dates across multiple states, cities, and agencies is a full-time job in itself.
That’s where Property Works comes in.
We manage license and permit renewals so you can stay focused on running your business, not chasing deadlines.
A Proven Process for Peace of Mind
Property Works built a centralized license and permit renewal process designed specifically for multi-unit operators. Our service covers the entire lifecycle of licensing, from initial research to renewal execution, ensuring every location stays compliant year-round.
Here’s how it works:
1. Comprehensive Audit & Onboarding
We begin by cataloging every license and permit across your locations: business, health, alcohol, alarm, signage, and any jurisdiction-specific requirements.
During onboarding, our team:
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Obtains copies of the client's existing licenses and permits
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Documents all license and permit details for every individual location
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Identifies renewal cycles, required documentation, agency-specific rules, and nuances
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Loads all data into SiteHub, tying every item directly to the corresponding location
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Updates the notice address at jurisdiction offices so correspondence comes directly to the Property Works HQ office.
Onboarding ends with a complete, centralized, and accurate compliance profile for your entire portfolio.
2. Automated Tracking, Monitoring & Alerts
After onboarding, SiteHub automatically tracks every renewal date and requirement. Meanwhile, our team provides human oversight to ensure nothing slips through.
We:
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Monitor all upcoming renewals
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Verify deadlines directly with jurisdictions
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Track shifting rules or changing renewal cycles
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Flag renewals needing special handling or extra documentation
With automated alerts combined with expert review, every renewal is caught well in advance.
3. Renewal Outreach, Filing & Fee Management
When a renewal approaches, Property Works manages the full execution process, removing the administrative burden from your operations team.
This includes:
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Outreach to the correct jurisdiction to initiate each renewal
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Completing and submitting renewal applications and required attachments
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Paying initial permit and renewal fees using your preferred payment method
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Managing jurisdiction communications and resolving any delays or requests
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Uploading completed renewal documents into SiteHub for full visibility
- All new physical licenses are mailed to Property Works’ Atlanta HQ, where we scan and FedEx them to the appropriate store
Your team never has to handle paperwork, run down agencies, or worry about missed payments.
4. New Location Licensing & Initial Applications
Opening a new store? Property Works ensures it’s fully licensed before opening day.
We:
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Identify all required licenses and permits for the specific jurisdiction
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Prepare and file initial applications
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Coordinate payments, documentation, and approvals
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Track each requirement through completion
Whether the location needs health permits, fire inspections, or occupancy approvals, we handle the application from start to finish, and while Property Works does not complete initial liquor license applications, we do manage all liquor license renewals on your behalf.
5. Acquisition Transfers & Operational Continuity
When you acquire new locations, we ensure every license and permit is properly transferred so operations continue without interruption.
Our team:
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Contacts each jurisdiction to update ownership details
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Manages business license transfers, health permits, utilities, and related filings
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Coordinates with landlords, agencies, and corporate teams to avoid compliance gaps
This protects your new locations from unexpected shutdowns or fines during the transition period.
6. Integrated Oversight Through SiteHub
Every license detail, renewal cycle, application status, and document is housed inside SiteHub, our proprietary lease and location management software.
This gives you:
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A centralized database for every license and permit
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A complete audit trail
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Real-time visibility into what’s pending, in progress, or complete
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Compliance records tied directly to lease data
It’s everything your team needs, without the spreadsheets, surprises, or scattered paperwork.
Why Operators Choose Property Works
Operators don’t just want reminders, they want certainty and compliance they can rely on.
Property Works delivers that with:
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Proactive, full-service management of every license and permit
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Jurisdiction-level expertise across all 50 states
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Integrated payment and documentation workflows
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Transparent communication and real-time updates
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A complete compliance record that scales as you grow
Whether you operate 30 or 3,000 locations, you’ll have total confidence that every store stays open, compliant, and audit-ready.
